Temporary / Part-Time Operations Manager

Wide Eye is an award-winning digital design agency that does cutting-edge work for progressive causes, campaigns, and world-changing organizations.

We are seeking a skilled Operations Manager for a temporary, part-time position in Washington DC (elsewhere in the U.S. is possible for the right candidate). The successful applicant will have excellent attention to detail, great judgment and discretion, as well as impeccable organizational skills. The Applicant is encouraged to have experience working with executive and management team members, as well as a fully distributed, remote team.

Why work at Wide Eye?

  • Contribute to meaningful causes, campaigns, and organizations
  • A sample of our client list includes: Kamala Harris, MoveOn, ACLU, Human Rights Campaign, NARAL Pro-Choice, Common Cause, Sierra Club, the ONE Campaign, the Democratic Party, Georgetown University, and many state-wide political campaigns.
  • Great work/life balance, flexibility, and professional freedom
  • Major potential for further growth within the company
  • A highly-creative, award-winning team with a sterling reputation
  • Competitive salaries
  • Ample Paid Time Off, including 13 holidays plus the week between Christmas and New Years
  • 100% coverage for health, dental, and vision insurance
  • Company 401k and profit-sharing plans for full-time team members
  • Annual professional development budget

Job Responsibilities

Operations and Human Resources
  • Set up and schedule reviews, and work with HR Consultant and Leadership team as needed
  • Assist HR Consultant and Leadership team with onboarding and off-boarding needs
  • Manage the Wide Eye Calendars
  • Celebrate employees for birthdays and anniversaries, as well as clients as requested
  • Manage, filter and sort, and redirect questions from benefits vendors from Operations email address
  • Other duties as assigned
Finances
  • Manage project invoicing, in coordination with project managers via Quickbooks
  • Send reminders for outstanding invoices
  • Manage and purchase items on behalf of Team Wide Eye 
  • Manage, process, and file vendor/contractor payments and invoices 
  • Match and resolve invoices using Quickbooks
  • Work with CFO Vendor with any other financial tasks, as needed
  • Other duties as assigned
Project Team
  • Manage and send contracts to clients and contractors via Docusign, and store signed contracts for record keeping
  • Update client contact information in Client Contact Sheet, as needed
  • Update retainer/hosting/referral logs, as needed 
  • Assist with any project setup, as needed 
  • Manage 1Password 
  • Other duties as assigned

Experience / Qualifications

  • Minimum 5 years relevant experience
  • Knowledge and experience with bookkeeping and Quickbooks 
  • Attention to detail and organizational skills
  • Excellent verbal and written communication skills
  • Excellent follow-up and tracking skills
  • Great judgment and discretion
  • Proficiency in Microsoft Office tools and Google Drive tools 
  • Experience working with a remote team 
  • Experience working with executive team members, as well as financial managers and Human Resources

Bonus Points

  • Experience using Airtable and password managers, such as 1Password
  • Experience working in a creative agency

Engagement Details

  • This role is a part-time, temporary role from 7/6/2021-10/29/2021, and will overlap with Operations Manager’s maternity leave in July to ensure a smooth transition.
  • Coverage will be 20 hours per week, with hourly pay ($28-$30/hr)

To Apply

Apply for this position here. Please include your resume. Applications will be considered on a rolling basis.

Wide Eye promotes diversity of thought, culture, and background which connects the Wide Eye team. Wide Eye is proud to be an Equal Opportunity Employer. We are committed to building a diverse and inclusive workplace for all. We do not discriminate on the basis of race, ethnicity, national origin, religion or religious creed, mental or physical disability, medical condition, genetic information, sex (including pregnancy, childbirth, and/or related medical conditions), sexual orientation, gender identity, gender expression, age, marital status, military or veteran status, citizenship, or other characteristics protected by state or federal law or local ordinance.

*Applicant must be US-based.