Executive Assistant

Wide Eye is an award-winning creative agency that does cutting-edge digital work for progressive causes, political candidates, and world-changing organizations.

We are seeking a highly detail-oriented, resourceful Executive Assistant for a full-time position in Washington DC. The successful applicant will support our Founder and Managing Director with a range of logistical needs, including schedule management and operational tasks. Applicants must have good working knowledge of modern productivity software and operations in a modern, remote office environment. We’re looking for someone with prior experience working with senior executives and/or senior creatives who will help us run more effectively.

Why work at Wide Eye?

  • Work on meaningful causes, campaigns, and organizations
  • Work collaboratively with a highly-creative, award-winning team
  • Potential for growth in the role and within the company
  • Competitive salaries & benefits
  • Unlimited vacation
  • Work from home
  • Health, dental, and vision insurance
  • Potential to participate in the company 401k and profit-sharing plans

Responsibilities

Primary Responsibilities
  • With a primary responsibility of supporting the Founder, provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently
  • Maintain and refine internal processes that support to the Founder, Managing Director, and Operations Manager, coordinating internal and external resources to expedite workflow
    Plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld
  • Ensure executives are prepared for meetings and follow-up on action items
  • Ensure executives calendars and to-do lists are aligned with overall goals and objectives for the team and company
Operations Support
  • Manage professional calendar and scheduling for Founder and Managing Director, including agendas, mail, email, calls, travel arrangements, and other company logistics
  • Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior staff
  • Manage, coordinate, and arrange management-level staff activities, including travel-arrangements, gift-giving, etc.
  • Perform administrative and remote office support, such as occasional note-taking in meetings, maintenance of digital filing systems, and maintenance of company data alongside the Operations Manager
  • Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
  • Provide support on any special projects that may involve research or planning
  • Support management team with hiring operations
  • Other related duties as assigned

Experience / Qualifications

  • Minimum 2 year of professional experience working as an executive assistant for a senior executive
  • Experience interacting with executive-level clients and stakeholders
  • Experience developing internal processes and filing systems
  • Demonstrated ability to learn on the job and juggle multiple tasks
  • Ability to perform in a fast paced and high-impact work environment
  • Strong written and verbal communication skills
  • Strong discretion and judgement
  • Creative and resourceful
  • Passion and pride in your work
  • Experience using a range of productivity tools (i.e. Google Docs, Office, Slack, Dropbox, Asana, Notion, Harvest, or Airtable)

Bonus Points

  • Foundational understanding of nonprofit organizations and/or campaigns
  • Interest in progressive politics and progressive causes
  • Interest in creative agencies and design

Annual salary range: $55K-$65K plus benefits

To Apply

Apply for this position here. Please include your resume and either a link to your portfolio or recent work samples. Applications will be considered on a rolling basis.

Wide Eye promotes diversity of thought, culture, and background which connects the Wide Eye team. Wide Eye is proud to be an Equal Opportunity Employer. We are committed to building a diverse and inclusive workplace for all. We do not discriminate on the basis of race, ethnicity, national origin, religion or religious creed, mental or physical disability, medical condition, genetic information, sex (including pregnancy, childbirth, and/or related medical conditions), sexual orientation, gender identity, gender expression, age, marital status, military or veteran status, citizenship, or other characteristics protected by state or federal law or local ordinance.

*Applicant must be US-based.